Skip to content
IT asset management

Software asset management: cut costs before the audit hits.

In typical mid-market environments, 20–30% of license costs sit idle. Unused software, duplicate licensing, the wrong metric. LOGINventory connects software inventory with license management: perpetual license or subscription, per device, user or core, physical or virtualized, Windows, macOS and Linux. The target vs. actual comparison runs automatically and delivers the compliance reports that Microsoft, Oracle and Adobe demand in an audit.

loginventory.local / Licenses / Utilization last_sync: 09:47:12
Microsoft 365 Business Premium 245 / 300
Adobe Creative Cloud 94 / 100
Microsoft Visual Studio Pro 12 / 25
Atlassian Jira Software 156 / 200
SQL Server Standard 8 / 12
What you get

Effects you’ll feel immediately.

Cut costs

See unused licenses.

The target vs. actual comparison shows which licenses are actually in use. And which ones sit idle. Rule of thumb: 20–30% reduction with consistent follow-through.

Full cost transparency

A solid basis for budget planning and IT controlling.

License costs are tied to the actual consumers and can be broken down by department, location and cost center. Traceable, without manual spreadsheet work.

Audit readiness

Vendor audits without the stress.

Preconfigured compliance reports for Microsoft, Oracle, Adobe and others. Usage documentation runs automatically all year round. No scramble before the audit date.

How it works

Target vs. actual comparison, automatic. Updated daily.

License management from the inventory data. No duplicate effort.

LOGINventory takes the inventory data you already have and checks it against your license holdings: installed software, stored contracts, usage counters. Violations show up red, headroom shows up green, and expiry dates land in your inbox in good time.

You maintain license master data in one place. The comparison runs automatically every day. Compliance reports generate at the click of a button. As a PDF for management, as Excel for procurement, as a vendor template for the audit.

The usage counters behind it stay in-house: captured, evaluated and stored on your own server, with no cloud round trip. That takes the edge off the Schrems II question and the works council’s follow-up before either gets asked.

The advantage: the license database comes from the same inventory that’s already running. No separate tool universe, no duplicate maintenance.

Licenses tied to the host, not the guest.

Where software runs on virtual machines, what often counts isn’t the individual VM but the host underneath it. Which VM runs on which host is already in the inventory. The license balance uses the same mapping.

A license tied to the host is therefore inherited by the machines running on it, instead of counting each VM separately. Without that mapping, you get exactly the discrepancy that gets expensive in an audit: too many licenses on paper, too few in reality. Or the reverse: too many bought.

Counting follows the metric the vendor applies. Not the number of icons in the interface.

loginventory.local / Licenses / Annual costs Filter: 5 products
by department
  • Development31 %
  • Marketing29 %
  • IT21 %
  • Production12 %
  • Sales7 %
by software category
  • Standard software32 %
  • Creative software29 %
  • Application development20 %
  • Database19 %
Product Cost / year Consumers Per consumer
Microsoft 365 Business Premium €75,000 245 / 300 €306
Adobe Creative Cloud €70,000 94 / 100 €745
SQL Server Standard €44,400 8 / 12 €5,550
Microsoft Visual Studio Pro €30,000 12 / 25 €2,500
Atlassian Jira Software €18,000 156 / 200 €115
Total €237,400 515 / 637
What LOGINventory covers

Every license type, every common license metric. Even the ones vendors hide in the fine print.

Full Software Asset Management (SAM): LOGINventory connects license management with automatic inventory, covers every license type and metric, and documents over- and under-licensing in an audit-ready format.

License types
Pool Device User Subscription OEM (auto-detected) Maintenance CAL
License metrics
Per Device Per Core Per CPU Per User Group membership Per Host (inherited by VMs) Secondary Use Rights
Vendors / platforms
Microsoft Windows Microsoft 365 Office 365 Power BI Pro Dynamics 365 Intune Adobe Linux macOS Cloud subscriptions
Sample calculation

What 20% of unused licenses really costs.

Sample mid-market company, 500 employees:

Microsoft 365 Business Premium for all employees, plus Adobe, Visual Studio, and industry-specific software. Before the target vs. actual comparison: ~20% of licenses sit idle (former employees, test accounts, duplicate assignments). After the cleanup: a five-figure annual difference. For a one-time setup effort.

License utilization · before and after cleanup
Before
100 % paid · 80 % used
After cleanup
80 % paid · 80 % used
−20 % License costs. At the same usage level. A typical result, not a best case.
Frequently asked questions

Software license management, SAM, and license administration: explained briefly.

What is license management software?

It captures all relevant licenses for software, operating systems, and access licenses (CALs), forming the basis for an end-to-end license management process.

What’s the goal of software asset management (SAM)?

Full transparency into consumers, over- and under-licensing, and actual usage. That gives you the optimal license count. Result: lower license costs. This also applies to managing licenses for cloud subscriptions like Microsoft 365.

How is LOGINventory different from other products?

License status comes straight from automated network inventory. LOGINventory knows which license is used where, and documents compliance in an audit-ready format. Uncovering over-licensing alone typically pays for the investment quickly.

How can you optimize your license inventory?

GDPR-compliant analysis shows which user used which product on which device. Unused products become visible, and real demand is identified. That turns savings potential into actual cost reduction.

What is LOGINventory?

A tool for network inventory, IT documentation, and software asset management. Free forever for up to 20 devices (Forever-Free), or a 30-day trial license at full network size for larger networks.

Ways to get started

See LOGINventory in your own IT environment.

Pick what fits your week. Every route is non-binding.

Trial license

30 days. Full feature set.

Full network size, all modules, no credit card. Setup in under 30 minutes.

Request trial license →
Discovery call

15 minutes. With a technician.

You describe your environment: size, sites, what you want to solve. We tell you whether LOGINventory is the right tool for it.

Schedule a time →
Forever-Free

20 devices. No time limit.

Small environment? Lab? Personal project? Works without a contract, without a lead.

Download directly →