Enterprise Asset Management Software
Management of Peripherals and Accessories
LOGINventory’s enterprise asset management software now lets you centrally manage any physical assets – ranging from company vehicles and office furniture to machinery, keys, and Transponders – alongside its existing automatic network device inventory for IT Assets such as server, clients, printers, switches. These assets can be created manually in the Asset Editor, imported via CSV, or integrated through open interfaces.
When setting up an asset, you have access to a wide range of data fields – such as location, purchase date, cost center, and invoice number. You can also add custom fields to capture any additional information required by your organization.
Just like IT peripherals, each physical asset can receive its own QR-code label, which you can generate and print on demand. This enables fast, secure documentation of check-outs and returns directly via a Smartphone – no extra app needed.
Each transfer is confirmed by the recipient’s digital signature on a smarthone or tablet, and a lifecycle entry is automatically created and permanently linked to both the asset and the user. This ensures full transparency over when, where, and by whom each item is held, helping you to eliminate potential inventory shrinkage.
Non-IT assets do not require a full-fledged license; they can be managed cost-effectively as Add-on AssetsThis delivers maximum flexibility with minimal effort, regardless of the types or quantities of items under management.
In LOGINventory, non-IT assets fall under the “Add-on Assets” category and can therefore be managed at a significantly lower cost than traditional IT assets, which are discovered automatically (see Pricing). This delivers maximum flexibility with minimal effort – regardless of the type or number of assets you oversee.
Enterprise Asset Management Features: With and Without LOGINventory
| Feature | Excel / Manual Solution | LOGINventory | How LOGINventory Helps |
|---|---|---|---|
| Asset Recording | Manual, error-prone, potentially outdated | Import, API, manual via Editor | Saves time, reduces errors, enables bulk editing |
| Check-Out & Return | Not documented or paper log | Digital via QR code & digital signature | Audit-compliant, always traceable |
| Inventory Numbers | Must be maintained manually | Automatically generated & unique | Avoids duplicates, ensures clear identification |
| Asset History / Lifecycle | Incomplete or non-existent | Complete with timestamp & user association | Increases transparency & accountability, meets compliance requirements |
| Data Access | Local only or via shared spreadsheets | Web access with role-based permissions | Users see only what they’re entitled to – ideal for teams & data protection |
| Multi-User Capability | Prone to conflicts, no concurrent editing | Concurrent usage with a permission model | Enables efficient teamwork |
| Extensibility / Integration | No interfaces | REST API, PowerShell, CSV, third-party integrations | Seamless integration into existing processes |
| Licensing Model | Unclear, not scalable | Add-on Assets & transparent price calculator | Pay only for what you manage – predictable costs |
| Data Protection & Hosting | Often insecure (e.g., cloud tools) | On-premises installation, no data transmission | GDPR-compliant, full control over corporate data |
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Manage all company assets centrally
Our EAM software helps you efficiently oversee your entire enterprise infrastructure – completely, transparently, and audit-compliantly:
- Centralized management of IT assets and non-IT assets
- Digital check-out & return via QR code and digital signature
- Lifecycle documentation with full history and user associations
- Automatic generation & printing of inventory labels
- Web-based access from any device – no separate app required
Step 1: Create an Asset in the LOGINventory EAM Software
The foundation for managing and tracking all company assets is the structured recording within LOGINventory. New assets – whether vehicles, furniture, machinery, keys, or contracts – can be created directly in the Asset Editor, imported from CSV files, or automatically captured via available interfaces. You can document all relevant Information – such as location, responsible party, purchase price, serial number, or status – including any custom-defined additional fields.
Step 2: Generate a Unique Inventory Number
Each asset is automatically assigned a unique inventory number that serves as its digital identifier for asset tracking. This number can either be entered manually or generated by the system. It also underpins the creation of a unique link to the asset – such as for subsequent check-out or return via QR code.
Step 3: Create and Print QR Code Labels
LOGINventory generates printable labels with QR codes for each physical asset at the click of a button. You can customize these labels in various Layouts – including your company logo, text blocks, or any bespoke information. This visual tagging makes management especially efficient and simplifies on-site digital asset assignment.
Step 4: Document Hand Outs & Returns via Smartphone
By scanning the QR code, any asset can be handed out or returned with a single click – directly in a smartphone or tablet browser, no additional app required. During this process:
- The responsible user is selected
- An optional note is recorded
- The transfer is confirmed by digital signature
Our EAM software then automatically creates a lifecycle entry that records all transfer details and links them to both the user and the asset. Upon return, the association is removed and the asset is marked as available. Since version 9.6, additional features are available: photos can be attached, properties can be edited, and multiple assets can be handed out or returned simultaneously.
Step 5: Transparent Asset Tracking in the EAM System
Through the LOGINventory web interface, authorized personnel gain access to all assigned assets and their complete lifecycle history. Even employees without a LOGINventory account can, via self-service, see which assets are currently assigned to them and when they checked items out. This ensures full transparency and audit compliance – no Excel spreadsheets or manual handover logs required.
Want to know more? Read the documentation to learn how device check-out and return works!
Manage your company assets more efficiently – with LOGINventory!
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Physical Key Management System with LOGINventory: Secure. Documented. Traceable.
As a Physical Key Management System, LOGINventory enables you to manage not only traditional IT assets but also keys and access media fully digitally – including hand out, return, and tracking. This helps you reduce losses, strengthen security standards, and maintain real-time visibility into who received which key and when. Below, we illustrate how LOGINventory can support your organization’s key Management – as a representative example for all other offline asset types.
Features of the Physical Key Management
- Centralized capture of all keys & access media (e.g., for offices, server rooms, vehicles, buildings)
- QR-code labels for each key ring or individual key
- Digital hand out with electronic signature directly via Smartphone – no extra app required
- Lifecycle entries for every hand out an return – audit-compliant and fully transparent
- Assignment to individuals or roles with built-in permission checks
- Linkage to assets or contracts, such as vehicles or buildings
- Custom fields for key numbers, serial numbers, usage locations, and more
With the integrated Physical Key Management System in LOGINventory’s EAM software, you save time, eliminate manual errors, and ensure complete documentation – ideal for IT, facilities management, and fleet operations.
FAQs: Enterprise Asset Management Software
What is the difference between IT Asset Management and Enterprise Asset Management?
IT Asset Management focuses on hardware and software, whereas Enterprise Asset Management (EAM) also records, manages, and tracks non-IT assets such as vehicles, furniture, or keys. LOGINventory combines both models.
Can I manage non-digital assets with LOGINventory?
Yes. LOGINventory is designed to handle any physical assets – from office chairs to vehicles. You can record custom information, generate and print QR-code labels, and digitally document check-outs and returns.
How does asset hand out and return work in practice?
By scanning the asset’s QR code with a smartphone or tablet. The transfer is confirmed with a digital signature and automatically recorded in the lifecycle log – no app required. This process creates or removes the association between the user and the asset.
Does each asset require its own, full license?
Not necessarily: peripherals, accessories, and non-IT assets can be managed as cost-effective Add-on Assets. You can calculate the exact number of assets using the price calculator.
Where is the data stored, and is the solution GDPR-compliant?
LOGINventory is installed on-premises within your network. No data is transmitted to LOGINventory – your data remains fully under your control.
Is there a free trial available?
Yes – you can try LOGINventory free for 30 days with an unlimited number of assets and add-on assets. Our software also remains free indefinitely for up to 20 assets and 20 add-on assets.